Phase 5 – Invite Users

Phase 5 – Invite Users to connect to Parallels® RAS Farm

After RD Session Hosts have been configured and applications are published, we can invite users to connect and start using these applications. Technically speaking, clients already can connect and start using the applications published by Parallels Remote Application Server, although sending out invitation emails eases the process for users to connect and use Published Applications.

To send the invitation emails, navigate to the Start category on the left-hand side of the console. Alternatively, you may also click on “View” from the top toolbar and click on “Start”.

Once you have opened the Start category click on Invite Users.

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If we do not have our email configuration settings already defined, the below window is shown. To keep things simple, a Gmail account has been used as an example. Enter all the details as shown below and then click on the “Next >” button to continue.

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To confirm that the parameters we have entered are correct, we can send a Test Email to ourselves from the last section shown in the dialogue box. If the settings entered are correct, then the below popup is shown and we will receive a test email on the email address defined above.

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Now we have to specify the target devices, tick the devices that your client uses to add them to the email being sent. Alternatively, you can also select all the devices available and then the clients will be configured for the device they use.
Next specify the RAS Public Gateway IP address and Port Number that is going to be used, we will also need to select the connection mode. This is done so that the client receiving the email will also be provided with a configuration file, automatically adding these settings into the Parallels Client. These specifications will also be written in the email just in case the client would like to enter the details manually.

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We enter the email addresses of all the clients we want to contact in the top text area of the wizard window. It is of importance that we add a ‘;’ between one email and another, to separate between email addresses.
We can also edit the content being sent to the clients. There are also sections where predefined content is added according to the settings set beforehand during the wizard. These are illustrated through the use of “%Expression%”, these expressions are explained below;

%RECIPIENT% Specifies the name of a recipient to whom the email message is addressed.
%SENDER% The sender’s email address that you specified in the first step of this wizard when you configured the outgoing email server settings.
%INSTRUCTIONS% Includes a script for automatic configuration of Parallels Client and a link that will run it.
%MANUALINSTRUCTIONS% Includes instructions for manual configuration of Parallels client.

We can also reset the content to the default content defined in the beginning, by clicking on the “Default” button.

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By clicking on the “Preview” button, a sample of the email structure is shown, as displayed in the window below with all the necessary information to connect to the RAS Farm through Parallels Client. Click on the “OK” button to close the window.

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Next, an overview of all the settings defined is displayed. If we want to change any of the configurations, click on the “< Back” button to modify the settings. Alternatively, click on the “Next >” button to send the emails.

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As shown in the window below, the email has been sent out to the defined 3 email addresses. Click on the “Finish” button to end this wizard.

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We have come to the end of this quick installation guide. By following the 5 Phases, you can quickly install and deliver applications to clients in the most effective and easy way possible.

Thank you for going through our Web Tutorial of installation and configuration of Parallels Remote Application Server. Don’t hesitate to contact us through our website for any queries.