6 Easy Ways to Compress Video Files for E-mail

You just created an awesome video or screen recording and you want to share it via e-mail with your friend or colleague. As soon as you attach the file and hit send, your e-mail system doesn’t allow you to send the video, or you receive an angry phone call complaining that you have filled up your friend’s inbox.

Video files can range from 10 MB for a one-minute video, to a hundred MB or more for a longer video, making them too large to attach to an e-mail.

Before 2004, you had two options to share a large video file—copy the file to an USB flash drive and pass it to your colleague, or use a sharing service like YouSendIt.

Today, we have many more options to compress and send a large video via e-mail. In this blog post, I will explain 6 easy ways to compress video files:

1. Create a zip file.

The most common way to compress a video is to convert it into a zip file. The file will be reduced in size, and the quality won’t be affected. Although this is a fast and easy way to compress a video, you won’t notice a huge change in file size. This feature is available for both Windows and Mac users:

zip file Windows

Figure 1: Creating a zip file in Windows

zip file Windows

Figure 2: Creating a zip file for Windows users

2. Make a video shorter and smaller with iMovie on Mac.

Most Mac devices now come with iMovie, the free movie editing tool from Apple. With iMovie, you can shorten your video and only send a part of it, obviously decreasing the size of the file. Additionally, iMovie contains a feature that prepares your file for e-mail which helps compress it for sending:

iMovie video smaller

Figure 3: Open iMovie to make your video smaller

portion in iMovie

Figure 4: Choose a portion of the video in iMovie

Email in iMovie

Figure 5: Share your file by Email in iMovie

3. Download a video in a lower quality.

To download a video from the internet in a lower quality, and therefore a smaller file size, follow this easy procedure for Windows and Mac:

Quality Download video

Figure 6_ Different qualities in Download video from Parallels Toolbox

Download a video

Figure 7: Download a video with the tool Download Video in Parallels Toolbox

The video will download quickly. You can download a complete playlist, or multiple videos with just one click:

Download a complete playlist

Figure 8_Download a complete playlist

Downloading a file in a low quality compared to high quality can have a huge impact on the video size:

Download a video in a low or high quality

Figure 9: Download a video in a low or high quality

Download a free trial of Parallels Toolbox and try “Download Video”, along with 30+ easy to use tools, all in one simple interface.

4. Use a cloud service.

Dropbox, Google Drive, One Drive, and others are cloud services that enable you to share big video files easily. They all work more or less the same way, by first registering an account then downloading the desktop client, or accessing the service online. Then you can upload the video file and share the generated link by e-mail with your colleague or friend.

 5. Share a video link without uploading.

Parallels Access has a feature, “Share a file” which allows you to share large video files in just a few clicks, without needing a cloud service or uploading the file to your Mac or PC.  You simply generate a link to your video and send it to your contacts, with the option of adding a password and expiration date:

Share a file with Parallels Access

Figure 10: Share a file with Parallels Access

Share your video file by E-mail

Figure 11: Share your video file by E-mail

6. Make a GIF.

GIFs are playing an increasingly important role, especially on social media. A GIF is basically a mini video, with no sound, that can be watched in just a few seconds. Making a short, animated GIF out of your video will definitely decrease the size, and it can be fun to create:

Make a GIF out of your video

Figure 12: Make a GIF out of your video

Different "Make GIF" settings

Figure 13: Different “Make GIF” settings

Create your GIF in less than a minute

Figure 14_Create your GIF in less than a minute

How do you share large video files? Let us know in the comments below, or on Twitter or Facebook.

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